How to Order Custom Sports Jerseys: Step-by-Step Process
Ordering custom sports jerseys from a manufacturer involves more steps than buying off the shelf — but each step exists for a good reason, and understanding the process makes it far smoother. Whether you are kitting out a local cricket league, a competitive football academy, or a national-level team, this guide walks you through every stage from concept to delivery.
Step 1: Define Your Requirements Clearly
Before contacting any manufacturer, spend 20 minutes writing down the specifics of what you need. Vague enquiries get vague quotes — and often lead to disappointing outcomes. Document the following:
Sport and Garment Type
Different sports have different garment construction requirements. A cricket jersey uses a different cut, collar, and fabric weight than a football kit. Specify whether you need shirts only, full kits (shirt + shorts/trousers), or additional items like jackets or training vests.
Fabric Specification
- 100% polyester — standard for sublimation jerseys; lightweight, moisture-wicking
- Polyester mesh — highly breathable, used in football and basketball
- Polyester-spandex blend — adds stretch; useful for cycling, athletics
- Cotton-polyester blend — softer feel; used for training tees and casual team wear
Also specify the fabric weight (GSM): 130–150 GSM is standard for performance jerseys; 160–180 GSM for heavier training wear.
Quantity and Size Breakdown
List the total number of pieces and your required size ratio. Example: 150 pieces total, split as 10 x S, 40 x M, 60 x L, 30 x XL, 10 x XXL. If you need individual player names and numbers, list those separately — each personalisation adds to the complexity and cost.
Delivery Timeline
Be honest about when you actually need the jerseys, accounting for shipping time. If your tournament is in 10 weeks, you need to place your order within the next 2–3 weeks to allow time for sampling, production, and shipping.
Step 2: Brief Your Manufacturer with the Right Files
Once you have chosen a manufacturer and confirmed pricing, you need to supply design files and technical information. Poor file quality is the single most common cause of delays in jersey production.
Design File Formats
- AI (Adobe Illustrator): The preferred format. Vector-based, fully editable, scalable to any size without quality loss.
- PDF (vector): Acceptable if saved from Illustrator or a vector design tool with fonts outlined.
- PNG at 300 DPI or higher: Acceptable for logos and artwork where vector files are not available. Must be high resolution — 72 DPI screen exports will not print well.
- PSD (Photoshop): Acceptable with layers intact; confirm with your manufacturer before sending.
Colour Specifications
Colours on screen look different from printed fabric. Always specify colours using a Pantone (PMS) reference. If you do not have Pantone codes, ask the manufacturer to match your logo colours from a physical sample or an approved colour chart. RGB and HEX codes are useful references but are not print-accurate on their own.
Technical Details to Include
- Jersey dimensions (or size chart if you have one)
- Collar style preference (V-neck, crew, polo collar)
- Sleeve length
- Required labels (washing care, size, brand)
- Packaging instructions (individual poly bags, hang tags)
Step 3: Review and Approve the Sample
After your brief is confirmed and the proforma invoice is paid (typically a 30–50% deposit), the manufacturer will produce a pre-production sample (sometimes called a PP sample or approval sample). This is the most critical stage.
What to Check on Your Sample
- Colour accuracy: compare printed colours against your Pantone references
- Print placement: logos, numbers, and names in the correct position
- Fabric feel and weight: confirm it matches the specification
- Sizing: measure every size point against your size chart
- Stitching: check seam lines, flatlock stitching on sportswear, and any stretch construction
- Labels and trims: verify care label content, size labels, and any woven or printed branding
Provide written approval or a clear list of amendments. “Looks good” is not a substitute for written sign-off — ensure you send an email confirming approval so both parties have a clear record.
Step 4: Approve Production and Track Progress
Once the sample is approved, full production begins. At this stage, a reputable manufacturer will provide you with:
- A confirmed production start date
- An expected completion date
- Mid-production updates (fabric in cutting, printing complete, sewing in progress)
- Pre-shipment photos showing finished garments and packaging
Ask for pre-shipment photos before the balance payment is made. These allow you to verify that the production matches the approved sample before goods leave the factory.
Step 5: Shipping and Delivery
Shipping options from India to international markets typically include:
- Air freight: 5–10 days to USA, UK, UAE. Higher cost, suitable for urgent orders.
- Sea freight: 18–35 days depending on destination. Much lower cost, suitable for large orders where timeline allows.
- DHL / FedEx express: 3–5 days. Highest cost per kg; practical for small orders (under 50 kg).
Documentation You Will Receive
For export orders, your manufacturer should provide: commercial invoice, packing list, bill of lading or airway bill, and a certificate of origin if required by your customs authority. These documents are essential for customs clearance — request them before the goods ship.
Following this process consistently produces reliable results. At Fabric Crew, we guide every buyer through each of these steps — from brief to delivery — with clear communication at every stage. Start your order today and receive a detailed quote within 24 hours.
